Best Laser Printers 2026

As a student or professional, having a reliable printer is essential for producing high-quality documents, reports, and presentations. Laser printers, in particular, are a popular choice for small businesses and offices due to their speed, efficiency, and cost-effectiveness. In this buying guide, we will explore the best laser printers for small business and office use, highlighting the key features, benefits, and considerations to help you make an informed decision.

Whether you’re a freelancer, entrepreneur, or educator, a good laser printer can help you achieve your goals and enhance your productivity. With so many options available on the market, it’s crucial to understand your needs and priorities before making a purchase. In this guide, we’ll walk you through the essential criteria to consider, compare top products, and provide detailed reviews to help you find the perfect laser printer for your small business or office.

What to Look For

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Print Quality and Resolution

When it comes to laser printers, print quality and resolution are critical factors to consider. Look for printers with high resolution (measured in dpi) and a wide range of toner cartridges to ensure vibrant and accurate color reproduction. For example, a printer with a resolution of 1200 x 1200 dpi can produce crisp and detailed text, while a printer with a lower resolution of 600 x 600 dpi may not be suitable for graphic-intensive documents.

Paper Handling and Capacity

Paper handling and capacity are essential considerations, especially for busy offices or small businesses with high printing demands. Look for printers with a large paper tray capacity, automatic duplex printing, and versatile paper handling options (e.g., envelope printing, label printing). A printer with a 250-sheet paper tray and automatic duplex printing can help reduce paper waste and increase efficiency.

Speed and Productivity

Speed and productivity are vital for small businesses and offices that require fast printing capabilities. Look for printers with high print speeds (measured in ppm) and advanced features like print queue management and priority printing. For instance, a printer with a print speed of 30 ppm can help you complete large printing jobs quickly and efficiently.

Connectivity and Compatibility

Connectivity and compatibility are crucial factors to consider, especially in today’s digital age. Look for printers with wireless connectivity (Wi-Fi, Bluetooth), mobile printing capabilities, and compatibility with various operating systems (Windows, macOS, Linux). A printer with wireless connectivity and mobile printing capabilities can enable you to print documents from your smartphone or tablet.

Security and Maintenance

Security and maintenance are essential considerations for small businesses and offices that handle sensitive documents and data. Look for printers with advanced security features (e.g., encryption, access control), easy maintenance options (e.g., toner replacement, print head cleaning), and eco-friendly designs. A printer with advanced security features and easy maintenance options can help protect your data and reduce your environmental impact.

Cost and Value

Cost and value are critical factors to consider, especially for small businesses and offices with limited budgets. Look for printers with competitive pricing, low operating costs (e.g., toner costs, energy consumption), and a good warranty or support package. A printer with a low cost per page and a good warranty can help you save money and reduce your overall printing costs.

Quick Comparison Table

Name	Best For	Key Feature	Price Range	Rating
HP LaserJet Pro M254dw	Small businesses, home offices	Wireless connectivity, mobile printing	$200-$300	4.5/5
Brother HL-L8360CDW	Medium-sized businesses, offices	High-speed printing, advanced security	$300-$400	4.7/5
Canon imageCLASS LBP6230dw	Home offices, freelancers	Compact design, low operating costs	$150-$250	4.3/5
Xerox B215	Small businesses, offices	Advanced security, easy maintenance	$250-$350	4.5/5
Epson WorkForce Pro WF-3720	Medium-sized businesses, offices	High-speed printing, versatile paper handling	$200-$300	4.5/5

Top Picks — Detailed Reviews

HP LaserJet Pro M254dw

The HP LaserJet Pro M254dw is an excellent choice for small businesses and home offices. It offers wireless connectivity, mobile printing, and a compact design, making it ideal for tight spaces. The printer has a print speed of 22 ppm and a resolution of 600 x 600 dpi.

Standout features include:

Wireless connectivity and mobile printing
Compact design and low noise level
Easy maintenance and toner replacement

Pros:

Fast print speeds and high-quality prints
Easy to set up and use
Competitive pricing and low operating costs

Cons:

Limited paper tray capacity (150 sheets)
No automatic duplex printing

Price: $249.99

Brother HL-L8360CDW

The Brother HL-L8360CDW is a high-end laser printer designed for medium-sized businesses and offices. It offers advanced security features, high-speed printing, and versatile paper handling options. The printer has a print speed of 33 ppm and a resolution of 1200 x 1200 dpi.

Standout features include:

Advanced security features (encryption, access control)
High-speed printing and versatile paper handling
Large paper tray capacity (300 sheets)

Pros:

Fast print speeds and high-quality prints
Advanced security features and easy maintenance
Competitive pricing and low operating costs

Cons:

Large and heavy design
Expensive toner replacement

Price: $349.99

Budget vs Premium

When it comes to laser printers, you get what you pay for. Budget-friendly options (under $200) typically offer basic features, lower print speeds, and limited paper handling options. Premium options (over $300) offer advanced features, high-speed printing, and versatile paper handling options.

For small businesses and offices, a mid-range laser printer (between $200-$300) is often the sweet spot, offering a balance of features, print speeds, and affordability. However, if you prioritize advanced security features, high-speed printing, and large paper tray capacity, a premium option may be worth the investment.

Tips to Get the Best Value

To get the best value from your laser printer, consider the following tips:

Calculate the total cost of ownership (TCO), including the initial purchase price, toner costs, and maintenance expenses
Choose a printer with low operating costs and energy consumption
Consider a printer with a good warranty or support package
Look for deals and discounts, especially during holiday sales or special promotions
Read reviews and compare features to ensure you’re getting the right printer for your needs

FAQ

What is the difference between a laser printer and an inkjet printer?

A laser printer uses a laser beam to produce an electrostatic image on a drum, which attracts toner particles to create the printed image. An inkjet printer, on the other hand, uses liquid ink to create the printed image. Laser printers are generally faster, more efficient, and produce higher-quality prints, but are more expensive upfront.

How do I choose the right laser printer for my small business or office?

To choose the right laser printer, consider your printing needs, budget, and priorities. Look for a printer that offers the right balance of features, print speeds, and affordability. Consider factors like paper handling capacity, connectivity options, and security features. Read reviews and compare features to ensure you’re getting the right printer for your needs.

What are the benefits of using a laser printer over an inkjet printer?

The benefits of using a laser printer over an inkjet printer include faster print speeds, higher-quality prints, lower operating costs, and increased efficiency. Laser printers are also more durable and require less maintenance than inkjet printers. Additionally, laser printers are generally more secure and offer advanced features like encryption and access control.

Final Recommendation

Based on our research and analysis, our top overall pick is the Brother HL-L8360CDW. This high-end laser printer offers advanced security features, high-speed printing, and versatile paper handling options, making it an excellent choice for medium-sized businesses and offices.

Our runner-up pick is the HP LaserJet Pro M254dw, which offers a compact design, wireless connectivity, and easy maintenance, making it an excellent choice for small businesses and home offices.

Ultimately, the best laser printer for your small business or office will depend on your specific needs and priorities. We recommend considering your printing needs, budget, and priorities, and reading reviews and comparing features to ensure you’re getting the right printer for your needs.